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01/04/2009

April Tax Tips & News

Welcome to the Benedicts Tax Tips & News monthly newsletter, bringing you the latest news to keep you one step ahead of the taxman.

If you need further assistance just let us know or send us a question for our Question and Answer Section.

We’re committed to ensuring none of our clients pay a penny more in tax than is necessary and they receive useful tax and business advice and support throughout the year.

Please contact us for advice on your own specific circumstances. We’re here to help!

Traps in the VAT Flat Rate Scheme

Newsletter issue - April 09.

The Taxman likes to encourage small businesses to join the flat rate VAT scheme. This scheme simplifies your VAT return as you apply the relevant flat percentage applicable for your trade sector to all your total business income each quarter, (including the VAT charged), and pay the resulting amount as VAT to the Taxman as VAT. You don't have to worry about reclaiming VAT charged on purchases.

However, the flat rate VAT scheme does not suit all small businesses. The flat rate must be applied to all business income, including interest received from business bank accounts, rents, and sales of assets where VAT was not reclaimed, such as cars or property. This means you effectively pay VAT on the gross receipts of sales on which you have not collected any VAT.

If you are a sole-trader the flat rate should be applied to any letting income you receive in your sole name, as lettings are regarded as a business for VAT purposes. Lettings undertaken as a partnership, perhaps jointly with your spouse, are not counted as part of your sole-trader business income. When you sell a let property the flat rate should be applied to the total proceeds. You can withdraw from the flat rate scheme before you sell a high value item such as a property, but you have to stay out of the scheme for at least 12 months.

Remember the flat rates for most business sectors changed on 1 December 2008, when the standard rate of VAT was reduced to 15%, so check you are using the correct flat rate for your sector.

 
The Service Company Question

Newsletter issue - April 09.

It's time for employers to complete the annual form P35, and this year section 6 of part 3 is causing confusion once again. This asks two questions which require yes or no answers:

  1. Are you a Service Company?
  2. If "yes", have you operated the Intermediaries legislation (sometimes known as IR35) or the Managed Service Companies legislation?

Guidance on how to answer these questions is found on page 18 of the leaflet E10 (2009): Finishing the Tax year up to 5 April 2009. A service company in this context can also be a partnership or LLP, if it has employees. If the business has no employees it will not be completing a form P35.

The introduction the guidance to section 6 says:
The first question narrows those employers who need to consider whether the second question applies.

This is a helpful statement as it leads you to believe that if your business is not a Managed Service Company (MSC) and is not affected by IR35 you can answer "no" to both the first and second questions. However, the detailed guidance to question 1 indicates that you should answer "yes" to question 1 if the owners of the business perform any services in person for the customers of the business, and the income from that work forms at least half the total business income. Services are generally anything that is not the provision of goods.

It is clear that you should only answer "yes" to question 2 if the IR35 or MSC rules do apply to your business, all other businesses should answer "no". However, a "yes" to question 1 and "no" to question 2 may may trigger a tax enquiry.

We believe HMRC is using this to try to identify companies that may be subject to IR35 or the MSC rules but are not operating them. If you are concerned that this might apply to your business, please contact us.

 
Company Car Benefit Changes

Newsletter issue - April 09.

Company cars still used by company directors, sales representatives, car dealership staff, and certain disabled workers. All of these employees will be affected by changes concerning car benefits coming into effect from 6 April 2009.

  • Form P46(car). Whenever an employee has a new company car the employer has to complete a form P46(car) with the details of the new vehicle and submit to their Tax Office at the end of the quarter. From 6 April 2009 the employer only has to complete a form P46(car) when an employee is provided with a car for the first time, or gives up the company car completely. Where the company car is replaced by another car the change will not be reported during the tax year, as those changes will be picked up on the annual form P11D.
  • Motor-dealerships often allow their staff to drive show-room cars for demonstration purposes, and take those cars home. Each member of staff may have access to many different demonstration cars during one tax year, which would mean numerous forms P46(car) being completed to report each car. To ease this administration nightmare the major dealerships have come to local arrangements with their Tax Offices to provide details of an "average car" provided to their employees. These local arrangements are now being standardised across the country from 6 April 2009. Ask us if you need more detail about these new rules for motor-dealerships.
  • Disabled employees. An employer may provide a severely disabled employee with a specially adapted car to allow that person to get to work. Where that car is also used for private journeys, other than ordinary commuting to and from work, there is a taxable benefit. This benefit in kind charge is reduced where the employee needs to use an automatic transmission car rather than a manual due to their disability. The CO2 emissions of the equivalent manual car (which will usually be lower) are used in the benefit in kind calculations. From 6 April 2009 the list price of the equivalent manual car will also be used in the benefit in kind computations. To ensure the employee has the correct car benefit included in his PAYE coding for 2009/10 he must tell his Tax Office that this special rule for disabled employees applies, and let the Taxman know what the cost of a manual equivalent car is.
 
Giving to Charity Tax Efficiently

Newsletter issue - April 09.

It's the London Marathon this month and thousands of people will be running to raise money for their favourite charities. Most of this money will come from individuals, but how should a company give to charity?

The most tax efficient way for individuals to make charitable gifts is under the gift aid scheme. All the individual has to do is declare to the charity that they pay enough UK tax to cover the basic rate tax deemed to be deducted from the gift. The charity can then reclaim this tax. For a gift of £80 the individual must pay at least £20 in UK tax.

A company cannot make donations whereby the charity reclaims the tax, but it can receive tax relief for the gross value of the charitable gift it makes. The donation is deducted from the company's total profits before corporation tax is calculated, so the company receives tax relief at its highest marginal tax rate. This gift is treated as a non-trading charge against profits, which cannot increase a trading loss, or be carried over to another accounting period. The company must be making profits in the year it makes the donation to get tax relief for the gift. There are restrictions on the tax relief if the company or a connected person receives benefit back from the charity, with special rules for companies that are controlled by charities.

Whether it is more tax efficient to give as an individual or through your own company depends on your relative marginal tax rates. A small company currently pays tax at 21%, but could have a marginal rate of 29.75% for profits over £300,000. Individuals pay income tax at 20%, and tax relief at this level is built into the gift-aid scheme. Higher rate taxpayers who pay tax at 40% can reclaim the additional 20% tax relief on their donations through their annual tax return.

However, if you need to take the funds out of your company first in order to get the funds personally to make the gift you will also have to consider the tax to pay in taking the funds out of the company. In this situation the calculations get more complex depending on your tax rate and whether you extract funds as dividend or salary and whether a loss is created as a result. Therefore, please talk to us if considering a large donation using funds presently in your company.

 
April Question and Answer Corner

Newsletter issue - April 09.

Q. I formed my own IT contracting company in 1987, which made good profits. In 2006 that company bought the assets of several small record labels which were making a loss. In May 2008 I gave up IT contracting and my company has concentrated on music since then. The music business will probably make a loss in 2009. Can I set that loss back against the profits made by the combined music and IT businesses in 2008?

A. Yes you can. As both trades were active in 2008; the IT consultancy and the music business, there is no restriction on the amount of music business loss you carry back from 2009 to set against the profits made in 2008.

Q. In 2005 I retired from my architectural practice and sold my share of the business to the remaining partners. I invested the proceeds in Enterprise Investment Scheme shares (EIS), which I am about to sell, so I understand the gain from 2005 will now be taxed. Are there any reliefs I can claim to reduce that gain?

A. If the gain you made on selling your share in the architectural practice in 2005 would have qualified for entrepreneur's relief, which is possible if you were a partner for at least a year, you can claim entrepreneurs relief on that 2005 gain when becomes taxable in 2009. Entrepreneur's relief actually came into effect from 6 April 2008, but we pretend it was in place in 2005 for this test.

Q. A member of my staff has had a serious operation and will be away on sick leave for some weeks. If I send her flowers from the company will this be taxable as a benefit in kind?

A. HMRC ignore small gifts like flowers or chocolates to valued members of staff. They are classified as trivial benefits and are not taxable. If you were to send her a cash gift, or a gift voucher that would be taxable.

 
Budget News & Analysis 2009

The perilous state of the UK finances meant that tax increases were almost inevitable, but a 50% rate of income tax for those earning over £150,000 coupled with a complete withdrawal of personal allowances once earning over about £113,000 was not expected. Higher rate tax relief for pension contributions is also restricted, and the favourable tax regime for furnished holiday lettings will be withdrawn from April 2010. Some businesses will benefit from an extension of loss relief and a limited increase in capital allowances, whilst individuals will be able to put more into ISA's but otherwise tax breaks are thin on the ground.

INDIVIDUALS

Income Tax

The 50% rate of income tax will apply from 6 April 2010 on income above £150,000. This replaces the proposed 45% rate, which was going to come in a year later on 6 April 2011. Dividend income above £150,000 will be taxed at 42.5%.

The tax free personal allowance (£6,475 for 2009/10) will be tapered down to nil for those individuals who have taxable income of £100,000 or more from 6 April 2010. So once you have taxable income of about £113,000 you will completely lose the benefit of the tax free personal allowance.

If you have a significant amount of cash retained within your own company you may consider withdrawing some of those funds in the current tax year while the highest rate of tax is only 40%, or 32.5% on dividends, and you have full use of your personal allowance.

Pension Contributions

Pension contributions currently attract tax relief at your highest rate of tax however much you earn. This tax relief is thus worth more to those who pay tax at 40%, than basic rate taxpayers. With the increase in the top rate of tax to 50% from 6 April 2010 the tax relief on pension contributions would become even more valuable.

The Government has foreseen this and plans to restrict the tax relief given on pension contributions for those who pay tax at 50%. From 6 April 2011 the tax relief will be tapered down from those earning over £150,000 so that those earning £180,000 or more will only get the basic rate tax relief on all their pension contributions. The delay until 2011 in changing the tax relief would offer a window of opportunity for pension planning, but that window has been blocked immediately for those earning £150,000 or more. If such an individual increases their current pension contributions beyond their normal contribution level, and those total contributions exceed £20,000 per year, a penalty rate of tax will apply.

Savings

The Chancellor has made two adjustments to help savers and pensioners who have been hit hard by the reductions in interest rates:

  • The ISA savings limits are to be increased to £10,200, and £5,100 for the cash-only element of the ISA. These new limits come into effect on 6 April 2010 for most savers, but savers who are aged 50 on more on 6 October 2009 will be able to take advantage of the new limits from that date.
  • The amount of capital disregarded when making a claim for pension credit, and certain other benefits will be increased from £6,000 to £10,000 from November 2009.

Savers who lost money when their bank went into liquidation will generally be compensated under the Financial Services Compensation Scheme (FSCS). This scheme returns the capital that was lost and an amount in respect of lost interest. The savers will now be taxed on the compensation received in respect of the interest lost, as if that amount was interest payable by a bank.

Capital Gains

The annual capital gains exemption for 2009/10 has been set at £10,100 for individuals and £5,050 for most trusts. This exemption remains in place irrespective of the levels of gains made in the tax year. The rate of capital gains tax for 2009/10 is set at 18% for all taxpayers. These two measures mean that most individuals pay far less tax on capital gains than they do on earnings, savings, dividends or profits.

BUSINESS TAX

Losses

Businesses that make trading losses can generally carry back the loss to set against profits made in the previous accounting period. This one-year carry back facility was extended to three years last November, but only for sole-trader or partnership accounting periods ending in the year to 5 April 2009 (2008/09), or for company periods ending in the year to 23 November 2009. As the recession is now expected to last longer than first thought, this loss relief extension will now apply to the following accounting periods:

  • For unincorporated businesses: the periods ending in the tax years 2008/09 and 2009/10.
  • For companies: the periods ending in the two years to 23 November 2010.

For each loss making period an unlimited amount of loss can be carried back one year, but a maximum of £50,000 can be carried back to the previous two years. The losses must be used against the profits of the later period first.

If you are having difficulties paying the tax due on the profits made in the earlier accounting period, which will be partly or wholly cancelled out by losses made in the current year, you can ask HMRC for time to pay the tax due. The HMRC officers should now take into account the expected loss that will be carried back, but they may want to talk to us as your accountant to verify the scale of the loss.

Capital Allowances

All businesses can now claim 100% capital allowances for plant and machinery purchased each year under the Annual Investment Allowance (AIA). The AIA is generally capped at £50,000 per year for each business or group of companies. Any expenditure in excess of the AIA cap goes into the relevant capital allowance pool and receives tax relief at either 10% or 20% per year.

Now for one year only the excess expenditure, which is not covered by the £50,000 AIA limit, can qualify for a 40% first year allowance. This 40% allowance will cover plant and machinery purchased in the year ending on 31 March 2010 by companies, or to 5 April 2010 by unincorporated businesses, but not cars, integral features, long life assets or leased equipment.

COMPANY CARS

Employers

The changes to capital allowances on cars have already come into effect for cars purchased after 31 March 2009 by companies, and after 5 April 2009 by unincorporated businesses. The main changes are that cars with CO2 emissions exceeding 160g/km are allocated to the special rate capital allowance pool, where the cost receives tax relief at only 10% per year. Other cars go into the general pool and receive tax relief at 20% per year, unless the car has very low emissions of 110g/km or less when it can qualify for a 100% first year allowance.

The disadvantage of pooling the expenditure on cars is that when a car is sold, the disposal proceeds are deducted from any other costs in the pool, but any unrelieved cost of the car remains in the pool to be gradually written-off at 20% or 10% per year. Cars owned at the April start date are treated separately, so the unrelieved cost is given as an allowance when the car is sold. The Government is introducing anti-avoidance rules to prevent businesses taking advantage of the old rules for cars by selling the vehicles at less than market value, or by artificially closing down the company to claim the allowances.

Employees

The taxable benefit for having use of a company car is to increase again from 6 April 2011. The scale of CO2 emissions that sets the taxable amount of the vehicle's list price will start at 15% for cars with CO2 emissions of 121-129g/km. Although cars with CO2 emissions of no more than 120g/km will continue to produce a taxable benefit of 10% of their list price. The taxable benefit of driving an electric car is 9% of the list price. The list price that is taken into account is currently capped at £80,000, but this cap will be removed from 6 April 2011. Various discounts for alternatively fuelled cars will also be removed.

Car Scrappage Scheme

If you have a car which is more than 10 years old you will be able scrap it and get £2,000 off the price of a brand new car, but only for a limited period until March 2010. You will have to show you have been the registered keeper of the vehicle for the previous 12 months before ordering the new car.

VAT

Rates

The Chancellor confirmed that the standard rate of VAT will revert to 17.5% on 1 January 2010. If businesses try to avoid the VAT rate increase by paying early or by invoicing early at the current rate of 15%, they will have to pay a supplementary charge of 2.5%.

Registration limit

The compulsory VAT registration threshold will increase by just £1,000 to £68,000 on 1 May 2009. Businesses are obliged to register for VAT once their turnover for any 12 month period exceeds this limit, or if they expect their turnover to meet this threshold in the next 30 days. The turnover threshold, below which a business may apply to be deregistered for VAT, will increase to £66,000 on 1 May 2009.

International Transactions

If you buy or sell goods or services across international borders you need to be aware of changes in the VAT rules which are going to be phased in between 1 January 2010 and 1 January 2013. Currently only businesses that sell goods into other countries need to complete an EC sales list, but from 1 January 2010 businesses that supply services to customers in other countries will need to complete this document every quarter. The rules that govern when and where a service is treated as being supplied are also changing.

From 1 January 2010 it will be easier to reclaim VAT incurred in another EU country, as the claim will be made directly to HMRC in electronic form.

PROPERTY

Stamp Duty Land Tax

As the property market slumped last summer the Chancellor was forced to announce an increase in the threshold where Stamp Duty Land Tax becomes payable on a property transaction. This threshold was raised from £125,000 to £175,000 for just one year to 2 September 2009. However, as the property market has still not recovered this higher threshold will now remain in place until midnight on 31 December 2009, when presumably the recession will be over!

Stamp Duty Land Tax is a big expense for leaseholders of flats who wish to buy the freehold of their property from the landlord. The law is to be changed to allow relief from this tax when a group of leaseholders come together to buy the freehold of the whole block.

Inheritance Tax

The Government has suddenly realised that a number of tax rules that restrict tax relief to land in the UK are illegal under EU law. These rules include the inheritance tax reliefs for agricultural property and woodlands, which until now only applied to land in the UK, the Channel Islands and the Isle of Man.

This inheritance tax relief can now be claimed on any qualifying agricultural land or woodlands situated in a country in the European Economic Area (EEA), which comprise the EU countries and a few more. If inheritance tax has been paid on such non-UK property since 23 April 2003 the executors of the estate can claim a refund.

Furnished Holiday Lettings

Another tax relief that currently only applies to UK property is that for furnished holiday lettings. If the strict conditions apply to the property the letting business is treated as a trade, so losses can be set-off against other income and gains on the property may be rolled-over. HMRC has now been forced to accept that property in other EEA countries can qualify as furnished holiday lettings, and taxpayers will be able to make claims for the associated reliefs where those claim periods are still open. However, rather than expand the scope of tax relief for furnished holiday lettings to the whole of Europe, HMRC are withdrawing the tax relief completely from April 2010.

TAX AVOIDANCE

No Budget would be complete without a raft announcements designed to discourage or catch-out those that deliberately evade tax.

This year the Chancellor has decided to use the name and shame tactic. The names, addresses, and professions of taxpayers who are found to have deliberately understated their tax liabilities by £25,000 or more will be published on the HMRC website. This will apply to businesses as well and individuals, but only after the case has been closed and the penalties have been agreed. Any taxpayer who makes a full disclosure of the tax due to HMRC will not be named in this way.

Another way of clamping down on tax evasion by large companies is to make the company accountant personally responsible for the accounting system which is used to hide the tax evasion. The accountant will have to pay any penalties for tax evasion personally. This will only apply to companies defined as large by the Companies Act 2006, which is really very large, but it is an interesting new approach.

Finally there will be no escape for tax defaulters. Where HMRC has lost track of a taxpayer who owes them money, an employer or company will be forced to hand-over contact details of that individual.

 
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